GRN (Goods Receipt Note)

A goods receipt note records what actually arrived against what was ordered. For a hospital pharmacy it is where a drug first enters the system as real, countable stock: each line carries its batch number, expiry date, quantity, purchase rate, MRP and tax. Everything downstream — what can be dispensed, what a batch cost, what is nearing expiry, what the stock on hand is worth — is derived from these records.

Why it matters in a hospital

The GRN is the point where stock accuracy is either established or lost, and it is very hard to repair later. A batch received without its expiry date cannot be dispensed under FEFO; a quantity entered from the invoice rather than the physical count makes every subsequent stock figure wrong; a missing purchase rate makes valuation guesswork. It is also the moment a short supply or a damaged consignment should be caught, while the delivery person is still present and the supplier will accept it — a discrepancy found three weeks later is a negotiation, not a correction.

How Trisvio handles it

Receiving stock in Trisvio is a goods receipt against a supplier, entered per batch with expiry, rate and tax, and it is the only way stock enters the pharmacy — there is no direct quantity adjustment that bypasses it. That single inbound path is what makes batch-level dispensing and expiry reporting trustworthy downstream.